Dear Moderator, Thank you for agreeing to moderate a panel at our upcoming conference. Your role is crucial in ensuring that the session runs smoothly and effectively. Here are some guidelines and recommendations to help you manage the panel:

1. Time Management:
   • • Each panelist has a maximum of 10 minutes for their presentation. It is essential to adhere strictly to this time limit to ensure all panelists have equal opportunity to present and to allow sufficient time for the Q&A session.
     • Inform the panelists about their time allocation before the session begins.
     • Use a timer or signaling method (e.g., holding up a sign) to remind panelists when they have 2 minutes remaining and when their time is up.
     • Politely but firmly intervene if a panelist exceeds their allotted time.
2. Session Structure:
   • • Introduce each panelist briefly before their presentation, highlighting their name, affiliation, and the title of their presentation.
     • After all presentations, open the floor for questions and answers. Encourage audience participation by inviting questions and managing the flow of the discussion.
     • Be prepared with a few questions of your own in case the audience is initially hesitant to ask questions.
3. Audience Engagement:
   • • Ensure that questions from the audience are concise and relevant. If a question is too lengthy or off-topic, politely redirect or rephrase it to suit the panel’s theme.
     • Manage the Q&A session to allow as many questions as possible within the available time.
4. Technical Issues:
   • • Panelists will be instructed to send their presentations in advance to the conference personnel and should be installed in the appropriate order. At the beginning of your session, please ensure all presentations are pre-loaded and equipment is functioning correctly.
5. Panelist Coordination:
   • • Communicate with the panelists before the session to confirm logistics and clarify any last-minute details.
     • Encourage panelists to focus on key points and avoid going into excessive detail, as this will help keep their presentations within the time limit.
6. Professionalism:
   • • Maintain a professional and courteous demeanor throughout the session. Your role as a moderator includes facilitating respectful and constructive dialogue among panelists and with the audience.
     • Keep the session on track by gently steering discussions back to the topic if they veer off course.

Thank you again for your dedication and support in making this conference a success. Your involvement significantly enhances the quality of our academic discussions. We look forward to a productive and engaging session.  

Best regards,
Marcio Iorio Aranha
CPRLATAM2024